Clickup vs. Trello: Which is Best for Small Teams? (2023)

FAQs

Which one is better Trello or ClickUp? ›

Trello is the perfect platform for solopreneurs, small teams and personal projects. ClickUp offers a broader range of features for small to midsized businesses. The paid tiers in particular come with a wide range of time-tracking capabilities, customizable features and automation applications.

ClickUp is more flexible and customizable than Trello. ClickUp offers more advanced workflow automation capabilities. ClickUp allows you to build custom dashboards and easily track relevant metrics and performance indicators. ClickUp is more affordable than Trello, which charges extra fees for Power-Ups.

Trello employs boards, cards, and lists for project management. Subtasks within a card can be made with checklists. Tasks can be allocated to several members, so they will be notified of any card changes.

Trello makes it easier for teams to manage projects and tasks. What is Trello? Trello is the visual tool that empowers your team to manage any type of project, workflow, or task tracking. Add files, checklists, or even automation: Customize it all for how your team works best.

ClickUp users can manage their workloads with task checklists. Complex projects can be simplified by breaking them down into subtasks. The platform allows for different ways to view pending projects—list, boards, box, calendar and Gantt chart—to help keep track of deadlines, start dates and progress.

ClickUp in particular is very popular due to its great range of pricing plans, wide set of features, and user-friendly design. But while ClickUp helps many people manage projects and get everyone on the team on the same page, it still has a couple of flaws.

Microsoft Planner: At a Glance. Both Microsoft Planner and Trello offer a classic Kanban board for project and task management. Planner is part of the Microsoft 365 for Business suite of tools, so it integrates with a range of apps to help your team tackle just about any business area together.

Add colored labels - One of Trello's best practices is adding colored labels to your cards. It's an excellent way to add more details or highlight important info. You can categorize your labels based on priority, task category, or team member. The possibilities are endless!

Do project managers use Trello? ›

IT project managers can use Trello to improve their team's workflow and efficiency, regardless of their methodology: Kanban, Scrum, or whatever works best for the project at hand.

Over the last decade, Trello has become the preferred team collaboration and project management tool, with over 1,000,000 teams worldwide active on the platform. It's easy to see why, with its easy-to-use interface, well-organised cards and lists, and fun drag-and-drop functionality.

Marketing teams Whether launching a new product, campaign, or creating content, Trello helps marketing teams succeed. Product management Use Trello's management boards and roadmap features to simplify complex projects and processes.

Asana, similar to Hive, also offers much more extensive customization than Trello, including custom fields, charts, and reporting. Asana also offers progress reporting and tracking, which are very useful when looking at project performance over time.

Why is Trello so popular? Trello is so popular because, unlike other productivity tools like Asana or Monday, Trello lets users visually organize all their tasks in a way that makes sense to them and is easy for others on the team to understand what exactly needs to be done.

Its features aren't complex, meaning it doesn't occupy or obstruct the team from doing the work that matters. Trello is also very visual, allowing you to quickly see the stages of the project, the roles of team members, and the due dates of tasks.

For companies of all sizes, ClickUp allows teams to plan projects in charts, collaborate in real-time with editable documents, and track productivity using analytics and reporting. The tool was also built with one other feature in mind: customization.

ProProfs Project

ClickUp can be overwhelming for new users with too many features to offer, making tool adoption difficult.

Clickup.com is UP and reachable by us.

ClickUp is an all-in-one productivity tool built for teams of all types across any industry. You can plan, track, and collaborate on any project, build the perfect workflow for you and your team, create marketing campaigns, manage development sprints, and more all in one platform!

How many people can use ClickUp? ›

ClickUp has a better feature set than competitors like monday.com, but it also offers less expensive plans, making it remarkably good value for what you pay. We found that the free plan, for example, has virtually everything you need to manage a project for a small team.

Customizable interface: ClickUp allows users to customize the app's layout, colors, and other visual elements to fit their preferences. Collaboration: ClickUp is designed for team collaboration and allows users to assign tasks, track progress, and communicate with team members.

ClickUp isn't just for large teams! Whether you're a freelancer or just want to meet personal goals, there are plenty of tools within the platform to boost your project management routine.

Trello is one of the most popular project management tools, and we're huge fans of it at Cloudwards. It's easy to use, has solid pricing and makes it easy to track tasks for beginners and veterans alike.

Soon, Trello will adapt to fit any part of a project's life cycle. New ways of viewing information in Trello will empower teams to visualize work in different ways at different stages. Teams will get brand new perspectives on their work depending on how they choose to view information.

"Efficient Task Management with Trello"

Trello's customizable features, collaborative functions, and compatibility across different platforms are also highly appreciated, as they help to simplify and optimize task management processes. These aspects make Trello a popular choice for both personal and professional use.

View Tasks Offline

If you've already viewed a task, ClickUp remembers it. These tasks are then available to view even when your internet connection is down. Tip: ClickUp automatically stores data offline for all tasks in your Tray.

You can communicate with your team using ClickUp in so many ways. In ClickUp you can @mention team members in Docs and tasks, use Proofing, or Chat. Sometimes the conversation needs to be a meeting. Other times email is best.

What is the best way to organize ClickUp? ›

Break tasks into smaller levels of work using subtasks—each with its own description, assignees, due dates, and more. Break down big projects even further into multiple levels of nested subtasks. Create checklists within tasks and nest them to further organize complex projects or processes.

The Trello Free plan offers the platform's core features. You can create unlimited personal boards, cards, lists, and up to 10 team boards. This isn't a free trial, either. You can use the Trello free plan for as long as you want.

Google Keep and Trello are primarily classified as "Task Management" and "Project Management" tools respectively. Some of the features offered by Google Keep are: Add items to your shopping list without even touching the phone. Reminders in your Keep notes show up in Google Now too.

Trello makes it easy for your team to get work done. No matter the project, workflow, or type of team, Trello can help keep things organized. It's simple – sign-up, create a board, and you're off! Productivity awaits.

Collaborating on Trello requires no training

Another thing that makes Trello so great for collaboration is its simplicity: anyone can begin using Trello from day one! This means there's no ramp-up time for new users (saving you time and money), and the tool is made available to virtually everyone in your company.

Trello's boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible, and rewarding way. Increase your productivity with this board that can be used every day. Keep track of everything you do at work to help advocate for yourself.

Trello can be used for both waterfall and agile planning methodologies, but due to the kanban board style, this tool works best with the agile method. However, a variety of views, including a traditional gantt chart view, allow you to work and make adjustments according to your preference.

Trello is a web-based Kanban project management application. It enables easy, real-time collaboration between team members and even multiple teams and projects.

Which two tools are most useful for teams that want to collaborate online? ›

Trello Free

Here's what you get on the free plan: Up to 10 open boards per free workspace. Unlimited Power-Ups (What are Power-Ups?) 10MB limit for each attachment (there is no total limit for storage, just a per-file limit)

Chat with your teammates directly within your Trello board! A Power-Up to help your team keep track of knowledge artifacts! See updated information and previews for any Box files or folders attached to a card. Visualize Trello cards in a calendar view.

Trello is ideal for individuals, teams, and businesses of all sizes looking for a highly visual and intuitive task management and project management solution.

If you're still stuck on spreadsheets and documents to map out your CRM sales pipeline, you're probably pulling out your hair every day. Trello is the best customer relationship management (CRM) alternative you can opt for without breaking the bank for small or medium-sized businesses.

monday.com is a Trello alternative that's designed for teams. It has all the features users need to collaborate on projects, including a Kanban view, drag-and-drop functionality, task management and unlimited boards.

Microsoft Planner: At a Glance. Both Microsoft Planner and Trello offer a classic Kanban board for project and task management. Planner is part of the Microsoft 365 for Business suite of tools, so it integrates with a range of apps to help your team tackle just about any business area together.

Trello is a popular project management application with a visually appealing Kanban-style design. The cards are easy for all team members to read, and it's a good place to start for project management software.